Streamline Recruiting With HR Business Process Optimization

While finding the right talent is important, if the recruitment process is too time-consuming — it’s still inefficient.

However, only 21% of surveyed recruiters will prioritise updating their recruiting technology. That’s despite HR recruitment software improving the way you streamline recruiting workflow.

So how can you up the statistic and simplify the system altogether?

An option is using contract lifecycle management (CLM). By leveraging the software, HR managers like you can quickly create the related contracts for a more streamlined recruitment procedure.

Wondering how?

This article explores the benefits of automating business processes, specifically HR recruitment workflows. Then, let’s see how contract software can help.

What is Process Streamlining?

Process streamlining is an approach used to optimise a business’s workflow to make it faster and more accurate. It usually involves identifying areas for improvement, eliminating unnecessary steps, and automating manual work procedures to make the complete process more efficient.

Keeping your processes running smoothly becomes even more critical as your company grows. Streamlining processes may include restructuring workflows, adopting new technologies, and training employees.

Benefits of automating business processes

Improve speed and efficiency in executing tasks

Embracing automated business processes can significantly enhance the speed and efficiency of tasks. In contrast to manual processing, automating a job can be accomplished more quickly than manual labor since it eliminates redundant steps in a process.

Notice an increase in productivity

By adopting automatisation, your company can seamlessly manage complex tasks, optimize internal communication and effortlessly monitor overall performance. Companies that use technology effectively streamline their operations while also allowing their employees to focus on more strategic and value-adding tasks.

Get more accurate output

Automating business processes can increase accuracy by reducing human error. By automating repetitive and routine tasks, you can get more precise results than manually entering data would provide. Also, another benefit of automated business processes is eliminating duplicate entries in your system.

Reduce costs in many ways

Among all the benefits of automation, this is the most obvious advantage. Automating business processes can help reduce costs in many ways — from eliminating manual labor costs to reducing waste operations. Aside from that, automated technologies are typically less maintenance-intensive since they are self-sustaining once they are set up correctly.

Enhance security and prevent data leakage

Implementing automated business processes not only streamlines workflow but also significantly reduces human intervention, which is often the cause of data breaches. It’s because sensitive data can be limited to authorized personnel. Moreover, automatable systems often provide encryption features that protect information from potential hackers.

Refine data quality

By ensuring that all of your systems operate smoothly, you can rest assured that your data is reliable. Automated processes can validate data at entry, ensuring data is consistent with predefined rules and standards. It even lets businesses get real-time data analytics to quickly address any issues with data quality.

How to implement automation in HR

If your company now considers process streamlining, a good place to start is your department — HR. An HR trend is to adopt more automatisation to save time.

So what HR functions can be automated?

Here are a few: recruitment, onboarding, performance management, payroll and benefits administration, and employee data management. Moving forward, let’s consider your recruitment process.

Using software to streamline recruiting steps can save you time and provide candidate experience consistency. So without further ado, we give you 8 tips for simplifying and optimising recruitment processes.

Eight strategies to streamline recruiting steps

Decide what you want to accomplish

Identifying your recruitment goals and objectives is the first step toward implementing automation. Let these simple questions guide you.

  • What do you want to achieve if you’ll streamlines recruiting steps?
  • Do you want to reduce time-to-hire
  • Or do you intend to improve candidate engagement?

You can start exploring automation once you’ve identified your end goals.

Choose the right tools

Okay, goals checked. Once you’ve set your goals, pick the right tools for automating your recruiting process. A few examples are:

  • Candidate sourcing tools
  • Applicant tracking systems (ATS)
  • Interview scheduling tools
  • Background check software
  • Candidate assessment tools
  • Document automation software

Automate the steps in between recruitments

Leveraging the power of automation can significantly enhance how you source and shortlist potential candidates. Here’s a detailed rundown of the recruitment steps you can automate.

  1. Drafting a comprehensive job description (necessary qualifications, experience, and responsibilities for a position) and then posting it to multiple job boards with the click of a button using automation.
  1. Automation can also be used to screen resumes. ATS, for example, can be programmed to scan resumes for keywords, experience, education, and rank candidates. This automated step streamlines recruiting since recruiters don’t have to sift through resumes manually.
  2. Once qualified candidates have been identified, HR managers can use automation to schedule interviews. You can use scheduling software integrated with your calendar to block off interview slots during other meetings or appointments. You may also offer self-scheduling options to candidates and send automated emails or text messages to remind candidates of upcoming interviews.
  3. Before extending an offer of employment, HR managers must conduct background checks for a thorough and accurate assessment of potential employees. There are many background check tools to streamline the hiring process that can automate checking the applicant’s criminal background, work history, and academic credentials.
  1. Lastly, automating the production of offer letters expedites and streamlines hiring time, which effectively reflects your eagerness to onboard top talent fast. An offer letter is quite similar (but still different) to an employment contract that includes details such as the job title, salary, benefits, start date, and any other conditions of employment.

Note: If you wonder, “Can HRIS streamline recruiting?” The short answer is Yes. However, you better consider HRIS integration with contract lifecycle management (CLM), so it really is comprehensive.

Read this article for more information — HRIS Integration With CLM: Lead HR Efficiently.

Implement automation

The final step to streamline recruiting process is to implement the new processes — and that involves training your recruiting team on using the recruitment software.

Making sure your team receives proper guidance and support when learning about automation tools ensures that they benefit from all of the features, use them effectively, and get the most out of them overall.

Also, managers like you have to regularly evaluate the effectiveness of automation. You can ask recruiters, hiring managers, and candidates for feedback and then use it to improve the automation process continuously.

However, if producing offer letters and employment contracts is the stage that takes too much time, it’s clear — you need document automation software to help you streamline recruiting documents. Say hello to Avokaado CLM, a cloud-based solution that helps organisations streamline their contract management process.

The proceeding section details how.

Avokaado document flow for HR — and streamline recruiting to managing new employees

Avokaado is the CLM solution that can modernise your HR hiring processes. Here’s how it can streamline managing applicants to employees.

  • Standardise agreements

Hiring involves many agreements, such as offer letters, confidentiality agreements, and employment contracts. Avokaado can help standardise them by using the platform’s pre-made contract templates. You don’t need to start from a blank document if you need an employment contract. Instead, just customise the template through its generated questionnaires.

  • Managing compliance

Worried about compliance? Use Avokaado to automate documentation related to HR policies and procedures. Avokaado can help ensure that all documents include all the required clauses to adhere to applicable laws and regulations safely.

  • Improve document collaboration

Yes, it’s transparency in every document collaboration. Since almost always recruiting teams need contract inputs with hiring managers, legal teams, and other stakeholders — Avokaado lets you add collaborators (with predefined access) to a contract before the approval stage, Also, added collaborators receive automated alerts, so no one misses their important task.

  • Track candidate contracts

If you’re still in the onboarding stage, Avokaado can help track the status of candidate contracts (offer letters or employment contracts) to ensure they’re signed and returned promptly. This helps avoid delays in the recruitment process and ensures that all necessary paperwork is completed before the candidate begins working.

  • Streamline up to contract termination

Sadly, if the time comes that you need to let go of an employee — and you have to send out a contract termination letter, Avokaado is still a great help here. You can track the contract end dates and use the tool’s free contract termination template to prepare for the termination process efficiently.

Need more convincing? Check out this article about how a fast-growing company used Avokaado to hire many people quickly — without raising compliance risks.

Streamlining processes, including recruiting

Streamlining business processes is a strategic focus for growing companies seeking to optimise their operational efficiency. So whenever possible, business operations should be automated so you’ll have:

  • Improved speed and efficiency in executing tasks
  • Noticeable increase in productivity
  • Overall output is more accurate
  • Reduced costs in many ways
  • Enhanced security and prevent data leakage
  • Refined data quality

While there are a lot of different business processes, streamlined recruiting can have a significant influence on the growth of a company. Incorporating the strategies described in this post should significantly impact your recruitment process.

At Avokaado, we understand just how important it is. Yet, our platform can help more than streamline hiring times. You can also automate regular HR documentation.

Start now.

Make your HR processes faster with Avokaado! Book a demo with us and start auto-piloting your HR-related contracts right away.

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