Integration of technology and human resources operations isn’t new. 80% of organizations already use HR software for employee information gathering and process automation.
Some companies use a solution called HRIS.
However, employee information also involves employment-related documents. So, for growing businesses, using HRIS alone may not be enough.
What’s the better solution?
Welcome to the idea of HRIS integration with contract lifecycle management (CLM). This way, you’ll maximize your HRIS by tying employee HR data with HR contractual processes.
Need more understanding of HRIS and CLMs?
In this article, let’s first define the two different software and then explain how their integration can benefit you.
Let’s do this.
What is an HRIS?
Human Resource Information System or HRIS is a centralized system for collecting and managing employee data. It also goes by different names, such as human resource management system (HRMS), employee management system (EMS), or human capital management (HCM). Ideally, it includes all the functions required for end-to-end human resources management including:
- recruitment and onboarding processes
- employee data management
- payroll processing
- benefits administration
- time tracking
- training and development
- employee performance reviews
An effective HRIS is beneficial for both employers and employees. Here are a few of the benefits:
- HRIS systems lead to better data management since it lets you access and use employee information whenever needed.
- HRIS enables automation. It is equivalent to a massive reduction of your team’s manual tasks like data entry, payroll distribution, record-keeping, and reporting.
- Because HRIS systems automate a lot of manual work, it also eliminates human error in areas where HR mistakes can lead to costly penalties or lawsuits
- HRIS system offers you better visibility into employee performance and other productivity metrics. With analytics within the system, you can better understand workforce performance, including engagement levels.
- An HRIS system gives employees self-service options so they can access their personal information without having to contact your department for help or modifications — saving both time and effort.
However, as attractive as it may seem, there are many HRIS available today. You may have difficulty deciding which to purchase, so let’s look at some popular examples.
BambooHR is an HR platform that helps companies become more organized in all things related to employee management. It lets you store all of your employee’s information in one place — and the user-friendly interface makes it easy for employees to easily update their information or even upload documents.
Personio is a cloud-based HR software that provides EU-standard data security. It’s a comprehensive solution to manage the entire employee journey — from hiring through offboarding. The platform’s centralized approach lets users access employee data from a single source.
Rippling is a workforce platform that’s not only for HR to manage employee data but also brings together the IT and Finance teams. Simply put, it makes it easy for you to manage payroll, benefits, expenses, devices, and applications for your employees. It lets you manage small to large workforces using a single system.
Zenefits simplifies HR software with its clean interface. It gives admins and workers easy access to information, so you have more time on your more important tasks — not in onboarding. The platform provides full-service management of employee records, payroll, to benefits administration.
Deel is a global HR platform perfect for managing teams with international employees and contractors — or planning to hire all over the world. If you had difficulties with bank transfers in different countries, the tool’s flexible but compliant payroll processing lets you distribute payments in a wide range of international payment methods.
Next, let’s take a closer look at CLMs.
What is a CLM?
Contract lifecycle management or CLM is a software solution that manages the entire contract lifecycle — from contract creation and negotiation to execution and renewal/termination. It automates the workflows that occur during different stages of the contract lifecycle.
Check out how it works for your HR department.
- With HR contract software, you can streamline contract management by using a centralized repository for all contracts.
- A CLM system automates most contract management steps, such as contract review and approval, notifications, and compliance monitoring.
- An HR manager’s job is to make sure contracts comply with laws and policies. CLM can help you ensure contracts contain the legally required clauses.
- CLM software lets you collect electronic signatures from stakeholders, hiring managers, or even employees. It gets a lot easier to execute contracts and makes physical paperwork less necessary.
- CLM software can help you standardize the contract templates to follow your company brand, styles, and formats.
Interested to see CLM in action? Find out how a CLM helped a company manage and scale its hiring.
In the following section, let’s dive into why it’s wise to integrate these two different systems (especially since you’re scaling).
Benefits of integrating your different systems — HRIS- CLM integration
If you find it difficult to keep up with growing employee data despite having an HRIS, perhaps it’s time to consider HRIS integrations.
What is HRIS integration?
HRIS integrations involve integrating HRIS with other software systems to help you manage numerous human resources-related tasks (thus, keep up with the latest HR trends).
So, what are the benefits of integrating the systems? In this case, we’ll be specific and consider HRIS-CLM integration. Here are some.
Faster movement of information
Integrating HRIS and CLM results in a faster flow of information between each other versus entering data separately. Their integration lets you make employee details managed under your HRMS to be transferred automatically to contracts.
Improve data sharing
Integrating your systems goes beyond syncing data — you and authorized, managed employees should also easily (and quickly) access the data when needed. HRIS integration with CLMs makes it easy to see HR documents like employee agreements whenever you need contract information.
Lessen duplication of work
Integration of HR software also improves employee data accuracy. This is because employees’ information only needs to be entered into one system —the HRIS— which can then be imported into the CLM tool as needed.
What do we mean by complexities here? That’s having to log in to different HR software. The system integration enables you to manage a single dashboard for accessing different platforms. This also makes it much more convenient to get a comprehensive view of all activities within the organization since there is no need to switch between multiple logins anymore.
Eliminates data entry errors
Data entry errors usually happen when data is entered manually into different systems. One of the biggest benefits of HRIS integration is that it can help to reduce data entry errors. However, when your CLM tool is integrated with your HRIS, data is automatically populated from one system to the other, which reduces the chance of errors.
So if CLM and HRIS integration is now on you’re to-do list, don’t worry, this article won’t end with a list of popular HRMS. Look no further on a CLM that can connect well with your HRIS — introducing Avokaado modern CLM.
Let us explain below:
Avokaado organizes all your employment-related agreements — a single tool that can help you draft, execute, and manage HR documents with ease. You can connect your Avokaado workspace to your HRIS (or any other external systems at that!).
Here are three ways to enjoy contract connecting.
Through built-in integrations
Avokaado has pre-built HRIS integrations like integration with BambooHR. Using these integrations, HR can automatically connect their contracts with the system they use daily.
Through Avokaado Rest-API
Avokaado also offers a flexible Rest-API that allows users to create custom integrations. With this option, HR can design and develop their own HRIS integrations to meet their specific needs.
Through the support for custom Integrations
For users who require technical assistance, Avokaado offers support for custom integrations through its in-house team of experts. You can work with these specialists to develop, design, and implement integrations that suit your needs.
Maximizing HRIS integrations
Integrating HRIS systems is a wise option for growing teams — and so becoming necessary for managers like you to effectively perform your duties. To make your chosen system even more effective, consider enhancing it with HRIS integrations — like connecting with a CLM.
Some benefits of HRIS-CLM integration include:
- Faster movement of information
- Improved data sharing
- Lessen duplication of work
- Reduce complexities
- Eliminates data entry errors
If you need help streamlining your employee HR data with contractual obligations today, Avokaado modern CLM is here for you. We have built-in integration with HRIS or custom integrations to suit your particular needs.
Make sure you’re getting the most out of your HRIS with Avokaado’s contract lifecycle management integration — see for yourself just how easy it is.